Administrative Assistant

Website Sphere

The Administrative Assistant will be responsible for providing support to a small group of Sphere Leadership, including several Executives. This role serves as the primary point of contact for internal and external requests on matters pertaining to day to day needs within the office.  

About The Company

Sphere, powered by TrustCommerce, is a leading provider of end-to-end integrated payments, security software, payments gateway and merchant acquiring products and services. Sphere serves a variety of companies from large, complex enterprises to small local businesses across a range of end-markets, including healthcare, restaurant, retail, parking, education, transportation, and insurance. We offer a dynamic, fast-paced environment where we are dedicated to helping our employees succeed, as well as offer a generous benefits package including a no-waiting-period health insurance program.

Position Summary

The Administrative Assistant will be responsible for providing support to a small group of Sphere Leadership, including several Executives. This role serves as the primary point of contact for internal and external requests on matters pertaining to day to day needs within the office.

Essential Functions:

  • Manages leadership schedules and calendars.
  • Comfortable performing clerical duties, taking memos, maintaining files, and organizing documents. Photocopying, faxing, collating, etc., as needed.
  • Arranges travel, accommodation, itineraries, and all correspondence related to arrangements as needed.
  • Plans/organizes and implements events such as meetings, business luncheons, or client dinners.
  • Prepares reports, presentations, and data, as well as maintains files, records, and correspondence for meetings. (Highly skilled in PowerPoint and Excel)
  • Attend and take minutes for meetings if required.
  • Occasional errand running for personal or business needs, as needed.
  • Greet guests that come to the office and direct them to the appropriate meeting area.

Competencies:

  • Highly organized, detail-oriented, and ability to prioritize.
  • Comfortable in a fast-paced environment with multiple tasks and projects at hand.
  • Flexible, patient, and confident in handling challenges.
  • Excellent communication skills both oral and written.
  • Self – directed and ability to anticipate needs – a proactive brain.
  • Honest, authentic, and loyal.
  • Professional presence and appearance.

Requirements:

  • High School with some college preferable but not required
  • High level of MS Power point usage and operation
  • Computer experience with MS Office
  • Highly prefer experience supporting any of the following leaders or groups: HR, Accounting, Marketing, Board of Directors

Disclaimer:  The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.

Max. file size: 50 MB.
Max. file size: 50 MB.